​​​​​Volunteer With Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1

Go to MyCBE and click on the "Online forms and School Registration" tab and complete the volunteer registration 2025-26 form.

School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Note: prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2

Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer.

Voucher costs are covered for online applications only. If a volunteer applies to Calgary Police Service in-person with the e-Pic letter given them from their school, the $21.25 application fee will apply.​

If a volunteer submits their own payment, there is no option for a refund. There is no refund option for volunteers who have previously submitted applications.​​

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3

Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​

Annual Volunteer Registration

Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.

Off-Site Activity (Field Trips)

Occasionally assistance is needed with supervising class field trips .  Parents will be notified in advance of any field trips and are reminded that a parental Acknowledgement of Risk form MUST be completed and returned to the teacher in order for the child to attend. Due to legal liability, students who have not returned permissions forms by the date of the field trip will not be allowed to join the class for the field trip. Parents volunteering  for any field trip must complete a Volunteer Acknowledgement of Risk form

Parent Involvement

The parental and community involvement in our school is significant. Parents and other family members are welcome to assist in the classrooms, join in on field trips, and prepare materials at home. The vision of the school is a collective one, where parents and teachers work in concert to achieve that vision.

Parent Volunteers

We welcome volunteer involvement through the many and varied school activities that take place during the school year.  Volunteers (parents) are often asked to assist with the Home-Reading Program or with supervision of a small number of students during field trips. All volunteers must have successfully completed the CBE Volunteer Registration process including a Calgary Police Service electronic Police Inofrmation Check (ePIC).  Volunteers are not allowed in classrooms or on field trips until these forms are completed.  Please speak to the administrative assistant for further information.

Volunteers are asked to always wear a volunteer nametag, to keep ‘confidential’ any information learned about children or the staff, and to follow the school’s policies and CBE regulations.

The volunteer coordinator and room parent volunteers assist teachers and the School Council when volunteers are required. 

Volunteer Handbook

Volunteers are an integral part of our school. You add so much to the educational experiences that our children have at Dr. E.W. Coffin and we appreciate you very much. With your help our focus as a community will be to improve student achievement, citizenship, personal development, and character building for all learners. We must ensure a positive learning environment that teaches children how to be respectful and responsible citizens, as well as thinkers, inquirers, and discoverers.

Everyone at Dr. E.W. Coffin School is very much enriched by the incredible involvement of you, our volunteers. Your participation in individual classrooms, grade levels, and school-wide activities makes us stand out. As well, the school benefits from your fundraising and financial support. We welcome your involvement and encourage you to help us provide an even greater educational experience for all of our children.

This handbook was written as a guide for the volunteers of Dr. E. W. Coffin School. It is our hope that you reap personal rewards of satisfaction and joy from volunteering at our school.